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How To Convert Numeric Value Into English Words In Excel Via SpellNumber()?

How-To-Convert-Numeric-Value-Into-English-Words-In-Excel-Via-SpellNumber
Microsoft Excel does not have an inbuilt function to display the numeric value in words. As many and many users demanded Microsoft has provided the SpellNumber VBA code. Many times we need the amount in figures to be converted into words. This is a typical requirement for writing checks or any other financial reports. Microsoft Excel does not have a standard function available for this requirement.

SpellNumber is a manually created function through VBA Programming to change a number to written text. In other words, it converts a numeric value into English words with currency. In this article, we will learn step by step how to create this SpellNumber function using the VBA Function.

For example, I have $ 2,345.50, and need to be displayed as “Dollar Two Thousand Three Hundred Forty-Five and Fifty Cents”. The SpellNumber macro does as its name suggests. We have created a new code with minor changes in currency, calculations, etc. They all are based on the Microsoft code.

There is no direct function in Microsoft Excel to perform the above action. However, as many and many users demanded, they created and published the special VBA macro code on their website.

You need to copy this to your regular macro module. Once you have added it to your file you can use the function SpellNumbers to convert any number into words easily as you use any other function of Excel.

The function available on the net covers USD as currency, whereas many it is in Indian or Pakistani Rupees. We have modified this to give results in any currency. The revised version gives me results as shown in the screencast below.

How To Create SpellNumber Function To Convert Numeric Value Into English Words?

  • Step 1: Open a new workbook.
  • Step 2: In the Top Ribbon, Go To the “Developer Tab”.
  • Step 3: Click on “Visual Basic” in Code.
  • Step 4: Click on “Module” under the Insert menu as shown below
  • Step 5: Copy the below code and paste it into this “Module” sheet.
  • Step 6: Click the “Save” button or press Ctrl+S.  The screen will display a dialog box as shown below.
  • Step 7: Press Ctrl+S to save the workbook. As this workbook now contains a macro, while saving Excel will display the following message “The following features cannot be saved in macro-free workbook”. Click “No”.
Function SpellNumberEXE(ByVal MyNumber, _
Optional MyCurrency As String = "Rupee", _
Optional MyCurrencyPlace As String = "P", _
Optional MyCurrencyDecimals As String = "Paisa", _
Optional MyCurrencyDecimalsPlace As String = "S")

'*****************************************************************************************************************
'* Based on SpellNumbers UDF by Microsoft, Which handles only Dollars as currency                                *
'* This modified UDF can be used for any currency in case you provide for currency inputs                        *
'* User can define the Prefix and Sufix place for Currency and CurrencyDecimals                                  *
'* MyNumber = Numeric Value you need to convert into words                                                       *
'* MyCurrency = Name of your Currency - i.e. Dollar for USA                                                      *
'* MyCurrencyPlace = Prefix or Suffix the currency, use "P" for Prefix and "S" for Suffix                        *
'* MyCurrencyDecimals = Name of your Currency Decimals - i.e. Cent for USA                                       *
'* MyCurrencyDecimalsPlace = Prefix or Suffix the currency decimals, use "P" for Prefix and "S" for Suffix       *
'*****************************************************************************************************************

          Dim Rupees, Paisa, Temp
          Dim DecimalPlace, Count
    
          ReDim Place(9) As String
          Place(2) = " Thousand "
          Place(3) = " Million "
          Place(4) = " Billion "
          Place(5) = " Trillion "
      
          'String representation of amount.
          MyNumber = Trim(Str(MyNumber))
      
          'Position of decimal place 0 if none.
          DecimalPlace = InStr(MyNumber, ".")
      
          ' Convert Paisa and set MyNumber to Rupee amount.
          If DecimalPlace > 0 Then
              Paisa = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _
                  "00", 2))
              MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
          End If

          Count = 1

          Do While MyNumber <> ""
              Temp = GetHundreds(Right(MyNumber, 3))
              If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
              If Len(MyNumber) > 3 Then
                  MyNumber = Left(MyNumber, Len(MyNumber) - 3)
              Else
                  MyNumber = ""
              End If
              Count = Count + 1

          Loop
        
            If MyCurrencyPlace = "P" Then
                Select Case Rupees
                    Case ""
                        Rupees = MyCurrency & "s" & " Zero"
                    Case "One"
                        Rupees = MyCurrency & " One"
                    Case Else
                        Rupees = MyCurrency & "s " & Rupees
                End Select
            Else
                Select Case Rupees
                    Case ""
                        Rupees = "Zero " & MyCurrency & "s"
                    Case "One"
                        Rupees = "One " & MyCurrency
                    Case Else
                        Rupees = Rupees & " " & MyCurrency & "s"
                End Select
            End If
        
          If MyCurrencyDecimalsPlace = "S" Then
                Select Case Paisa
                    Case ""
                        Paisa = " Only"
                    Case "One"
                        Paisa = " and One " & MyCurrencyDecimals & " Only"
                    Case Else
                        Paisa = " and " & Paisa & " " & MyCurrencyDecimals & "s Only"
                End Select
          Else
                Select Case Paisa
                    Case ""
                        Paisa = " Only"
                    Case "One"
                        Paisa = " and " & MyCurrencyDecimals & " One " & " Only"
                    Case Else
                        Paisa = " and " & MyCurrencyDecimals & "s " & Paisa & " Only"
                End Select
          End If
      
          SpellCurr = Rupees & Paisa

      End Function

      '*******************************************
      ' Converts a number from 100-999 into text *
      '*******************************************
  
      Function GetHundreds(ByVal MyNumber)
          Dim Result As String
          If Val(MyNumber) = 0 Then Exit Function
          MyNumber = Right("000" & MyNumber, 3)
          ' Convert the hundreds place.
          If Mid(MyNumber, 1, 1) <> "0" Then
              Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
          End If

          ' Convert the tens and ones place.
          If Mid(MyNumber, 2, 1) <> "0" Then
              Result = Result & GetTens(Mid(MyNumber, 2))
          Else
              Result = Result & GetDigit(Mid(MyNumber, 3))
          End If
          GetHundreds = Result
      End Function

      '*********************************************
      ' Converts a number from 10 to 99 into text. *
      '*********************************************
     Function GetTens(TensText)

          Dim Result As String
          Result = ""           ' Null out the temporary function value.
          If Val(Left(TensText, 1)) = 1 Then   ' If value between 10-19...
              Select Case Val(TensText)
                  Case 10: Result = "Ten"
                  Case 11: Result = "Eleven"
                  Case 12: Result = "Twelve"
                  Case 13: Result = "Thirteen"
                  Case 14: Result = "Fourteen"
                  Case 15: Result = "Fifteen"
                  Case 16: Result = "Sixteen"
                  Case 17: Result = "Seventeen"
                  Case 18: Result = "Eighteen"
                  Case 19: Result = "Nineteen"
                  Case Else
              End Select
          Else                                 ' If value between 20-99...
              Select Case Val(Left(TensText, 1))
                  Case 2: Result = "Twenty "
                  Case 3: Result = "Thirty "
                  Case 4: Result = "Forty "
                  Case 5: Result = "Fifty "
                  Case 6: Result = "Sixty "
                  Case 7: Result = "Seventy "
                  Case 8: Result = "Eighty "
                  Case 9: Result = "Ninety "
                  Case Else
              End Select

              Result = Result & GetDigit _
                  (Right(TensText, 1))  ' Retrieve ones place.
          End If
          GetTens = Result
      End Function

      '*******************************************
      ' Converts a number from 1 to 9 into text. *
      '*******************************************
 
      Function GetDigit(Digit)
          Select Case Val(Digit)
              Case 1: GetDigit = "One"
              Case 2: GetDigit = "Two"
              Case 3: GetDigit = "Three"
              Case 4: GetDigit = "Four"
              Case 5: GetDigit = "Five"
              Case 6: GetDigit = "Six"
              Case 7: GetDigit = "Seven"
              Case 8: GetDigit = "Eight"
              Case 9: GetDigit = "Nine"
              Case Else: GetDigit = ""
          End Select
      End Function

How To Use the SpellNumber() Function?

To display the given number in Dollars, write a number in a cell. Enter the following formula: = SpellNumberEXE(A1).

  • * MyNumber = Numeric Value you need to convert into words *
  • * MyCurrency = Name of your Currency – i.e. Dollar for USA *
  • * MyCurrencyPlace = Prefix or Suffix the currency, use “P” for Prefix and “S” for Suffix *
  • * MyCurrencyDecimals = Name of your Currency Decimals – i.e. Cent for USA *
  • * MyCurrencyDecimalsPlace = Prefix or Suffix the currency decimals, use “P” for Prefix and “S” for Suffix
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Last Words:

  • First, you must know VBA to modify the code according to your needs. It is necessary to paste the code for each workbook where you plan to change it. Otherwise, you will need to create a template file with macros and configure Excel to load this file at each start.
  • The main disadvantage of using a macro is if you send the workbook to somebody else, this person will not see the text unless the macro is built into the workbook. And even if it’s built-in, they will get an alert that there are macros in the workbook.

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