2023 August 17 Archive - EXEIdeas – Let's Your Mind Rock

Microsoft Excel does not have an inbuilt function to display the numeric value in words. As many and many users demanded Microsoft has provided the SpellNumber VBA code. Many times we need the amount in figures to be converted into words. This is a typical requirement for writing checks or any other financial reports. Microsoft Excel does not have a standard function available for this requirement.SpellNumber is a manually created function through VBA Programming to change a number to written text. In other words, it converts a numeric value into English words with currency. In this article, we will learn step by step how to create this SpellNumber function using the VBA Function.For example, I have $ 2,345.50, and need to be displayed as “Dollar Two Thousand Three Hundred Forty-Five and Fifty Cents”. The SpellNumber macro does as its name suggests. We have created a new code with minor changes in currency, calculations, etc. They all are based on the Microsoft code.There is no direct function in Microsoft Excel to perform the above action. However, as many and many users demanded, they created and published the special VBA macro code on their website.You need to copy this to your regular macro module. Once you have added it to your file you can use the function SpellNumbers to convert any number into words easily as you use any other function of Excel.The function available on the net covers USD as currency, whereas many it is in Indian or Pakistani Rupees. We have modified this to give results in any currency. The revised version gives me results as shown in the screencast below.How To Create SpellNumber Function To Convert Numeric Value Into English Words?Step 1: Open a new workbook.Step 2: In the Top Ribbon, Go To the “Developer Tab”.Step 3: Click on “Visual Basic” in Code.Step 4: Click on “Module” under the Insert menu as shown belowStep 5: Copy the below code and paste it into this “Module” sheet.Step 6: Click the “Save” button or press Ctrl+S. The screen will display a dialog box as shown below.Step 7: Press Ctrl+S to save the workbook. As this workbook now contains a macro, while saving Excel will display the following message “The following features cannot be saved in macro-free workbook”. Click “No”.Function SpellNumberEXE(ByVal MyNumber, _Optional MyCurrency As String = "Rupee", _Optional MyCurrencyPlace As String = "P", _Optional MyCurrencyDecimals As String = "Paisa", _Optional MyCurrencyDecimalsPlace As String = "S")'*****************************************************************************************************************'* Based on SpellNumbers UDF by Microsoft, Which handles only Dollars as currency *'* This modified UDF can be used for any currency in case you provide for currency inputs *'* User can define the Prefix and Sufix place for Currency and CurrencyDecimals *'* MyNumber = Numeric Value you need to convert into words *'* MyCurrency = Name of your Currency - i.e. Dollar for USA *'* MyCurrencyPlace = Prefix or Suffix the currency, use "P" for Prefix and "S" for Suffix *'* MyCurrencyDecimals = Name of your Currency Decimals - i.e. Cent for USA *'* MyCurrencyDecimalsPlace = Prefix or Suffix the currency decimals, use "P" for Prefix and "S" for Suffix *'***************************************************************************************************************** Dim Rupees, Paisa, Temp Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion " 'String representation of amount. MyNumber = Trim(Str(MyNumber)) 'Position of decimal place 0 if none. DecimalPlace = InStr(MyNumber, ".") ' Convert Paisa and set MyNumber to Rupee amount. If DecimalPlace > 0 Then Paisa = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _ "00", 2)) MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If Count = 1 Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber, 3)) If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees If Len(MyNumber) > 3 Then MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If Count = Count + 1 Loop If MyCurrencyPlace = "P" Then Select Case Rupees Case "" Rupees = MyCurrency & "s" & " Zero" Case "One" Rupees = MyCurrency & " One" Case Else Rupees = MyCurrency & "s " & Rupees End Select Else Select Case Rupees Case "" Rupees = "Zero " & MyCurrency & "s" Case "One" Rupees = "One " & MyCurrency Case Else Rupees = Rupees & " " & MyCurrency & "s" End Select End If If MyCurrencyDecimalsPlace = "S" Then Select Case Paisa Case "" Paisa = " Only" Case "One" Paisa = " and One " & MyCurrencyDecimals & " Only" Case Else Paisa = " and " & Paisa & " " & MyCurrencyDecimals & "s Only" End Select Else Select Case Paisa Case "" Paisa = " Only" Case "One" Paisa = " and " & MyCurrencyDecimals & " One " & " Only" Case Else Paisa = " and " & MyCurrencyDecimals & "s " & Paisa & " Only" End Select End If SpellCurr = Rupees & Paisa End Function '******************************************* ' Converts a number from 100-999 into text * '******************************************* Function GetHundreds(ByVal MyNumber) Dim Result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & GetTens(Mid(MyNumber, 2)) Else Result = Result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = Result End Function '********************************************* ' Converts a number from 10 to 99 into text. * '********************************************* Function GetTens(TensText) Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = Result End Function '******************************************* ' Converts a number from 1 to 9 into text. * '******************************************* Function GetDigit(Digit) Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End FunctionHow To Use the SpellNumber() Function?To display the given number in Dollars, write a number in a cell. Enter the following formula: = SpellNumberEXE(A1).* MyNumber = Numeric Value you need to convert into words ** MyCurrency = Name of your Currency – i.e. Dollar for USA ** MyCurrencyPlace = Prefix or Suffix the currency, use “P” for Prefix and “S” for Suffix ** MyCurrencyDecimals = Name of your Currency Decimals – i.e. Cent for USA ** MyCurrencyDecimalsPlace = Prefix or Suffix the currency decimals, use “P” for Prefix and “S” for SuffixLast Words:First, you must know VBA to modify the code according to your needs. It is necessary to paste the code for each workbook where you plan to change it. Otherwise, you will need to create a template file with macros and configure Excel to load this file at each start.The main disadvantage of using a macro is if you send the workbook to somebody else, this person will not see the text unless the macro is built into the workbook. And even if it’s built-in, they will get an alert that there are macros in the workbook.