In the modern world of instant gratification, everyone is under pressure to be more productive. Whether you are in business trying to sell or trying to keep up as an employee, you are likely trying to find ways to increase the amount of work you get done on a daily basis.
You can increase your output without giving up your quality of life. Here are a few of the best tips to keep your productivity up in the modern world.
Take Emails Later In The Day:
The first thing that most people do – on autopilot – when hitting the office or getting out of bed is to check email. In most cases, there is a healthy dose of spam and non-business correspondence mixed in with productive correspondence. Looking at email later in the day forces you to condense the time that you spend with it. Forego email earlier in the day so that it will take up overall less time in your day.
Of course you should block out distractions using nothing but your mental strength. However, you have some help in the modern world. As they say, “there’s an app for that!” You can actually look up apps that will block you from using social media or checking select time-wasting sites during certain times of the day. You can deny yourself for the mental exercise, but if you feel yourself faltering, there is nothing wrong with a digital upgrade.
Multitasking seems to be at the top of every employer’s list when it comes to soft skills. If you say that you multitask, you have the job. In your personal workspace, however, multitasking is one of the worst things that you can do.
Prospects require more personalized service than ever. If you are half-listening to a potential client while you are trying to check LinkedIn or Facebook, that attitude will come through over the phone or through the communication. Stop it. Listen to the person who is in front of you fully. Turn off the rest of your devices, especially if you have a sale about to occur.
Take Frequent Breaks:
Most people think that productivity is all about more time spent at the desk. This is actually the exact opposite of what you should be striving for. The entire point of increasing productivity is to condense more information into a smaller amount of time. The way to increase productivity is to find more efficient ways to do things, not spend more time doing them.
When you take a 30 second – 5 minute break every 20 minutes as recommended to you by medical professionals, you reset your body/mind connection. When you can think and act with greater synergy, you get much more accomplished than you would if you tried to “power through” everything. This requires too much energy and ends up getting much less work done.
Learn From The Mistakes Of Others:
We live in the Age of Information. This means you have the opportunity to learn from more people than ever. People make money publicizing their mistakes through personal blogs. Corporations try to get out in front of bad PR by releasing their own case studies and reports. You have full access to all of these things.
You may think that taking the time to research the mistakes of others will reduce your productivity during any given day. It may, but over time, as you avoid the same potholes they stepped in, you will increase your productivity on a daily basis by not making the same mistakes.
Being productive does not mean skipping the routines during the day that give you the energy to work well. If you are skipping breakfast to get to the office five minutes earlier, then you are doing yourself a disservice. If you save five minutes, you are giving those minutes right back plus more because you can’t concentrate, you can’t think as well and you can’t communicate with those around you to get things done.
Eat well. Take in a good breakfast before you go to work. This will allow you to have the energy to not only work more efficiently alone, but also to create a great working environment for others. People will be attracted to you. If you know anything about the workplace, you know that teams get things done much more quickly than individuals ever could. Who ever thought a bowl of Cheerios was so important?